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When it comes to your wedding, the vendors you select to work with are more than just florists and photographers. They are the team you will depend on to turn your vision into reality and communication will be the key to a successful relationship (and end result). Strong communication starts at the beginning. Below are the 3 things you need to know before you reach out to any potential teammate.

These three things will drive every decision you make. The date and location will not only determine whether or not a vendor is available to work with you, but also the bottom line. Different times of year and locations command different price tags. Guest count, even though it is number three, plays a big role in location and also drives the price of every single puzzle piece. Larger quantities can mean lower unit costs but they can also limit possibilities. Without knowing number one, two or three, an industry professional will be unable to give you meaningful or accurate information.

Here are a few sample emails to use for your initial outreach:


1. You Have All the Facts

(Insert Vendor Name),
I am reaching out about my upcoming wedding planned for (insert: month, date and year). I am planning to get married in (insert city and state, and venue if you know it). We are having a (insert one of the following: small - 80 guests and below, medium - 80-150 guests, or large - 150+ guests) wedding.

Please let me know if you are available for this date and if so I would love to learn more and (insert: preferred method of communication either: hop on the phone/ receive additional information via email) to see if we can work together.

Best,
(Insert name and preferred contact information)

2. You Don’t Have All the Facts

(Insert Vendor Name),
I am reaching out about my upcoming wedding planned for (insert: season and year). I am planning to get married in (insert: general area).

 

Please let me know if you are available (Insert: season and year) and if so I would love to learn more and (insert: preferred method of communication either: hop on the phone/ receive additional information via email) to see if we can work together.

 

Best,
(Insert name and preferred contact information)

3. You Don’t Have Any Facts


Save everyones time and wait to contact a vendor until you can provide at least the minimum broad strokes for either the date or location. Even if you are reaching out for guidance and want some information before you make a final decision, try to narrow down the time of year or a few potential locations so at least you have a conversation starter. Example: “We are thinking about getting married in the summer/early fall and are considering southern California.” Even this small amount of information will allow a potential vendor to let you know if they have any availability.